Executive assistant

Responsibilities:Reserve meeting rooms and offices for visiting executivesPrepare DIDO (days in/days out) on monthly basisMaintenance of subscriptions (magazines, news, online)Complete expense reports by collecting all boarding passes, bills, hotel invoices, etc.Assist with specific personal tasks when asked to help facilitate the executive’s day to day (eg. restaurant reservations, tracking of insurance claims, etc.)Requirements:8-10+ years of EA experience supporting executive(s) in a professional services organizationExperience in the Financial Services industry preferredProficient in Microsoft Office, including Outlook, Excel, Word, and PowerPointAbility to multitask, work under pressure and think critically while retaining accuracyStrong interpersonal skills, creativity, thoughtful business judgment and professional maturityHigh energy level, strong communication skills, intellectual curiosityStrong project management skills; ability to move tasks along and follow up is criticalDesire to collaborate with colleagues throughout the firm globallyMotivated, flexible, team-player spirit