Full time office coordinator remote

Company Profile Note: After Applying , Check your email Inbox or Spam Folder For Next Steps. This position assists in office operations while providing general administrative support, under the supervision of the VP of Talent Operations, Procurement Operations Manager, and the Talent Operations Assistant. This position is responsible for greeting visitors, answering and directing incoming calls, distributing mail/packages, communicating with tenants and vendors, ordering supplies, and performing other office support functions.Essential FunctionsOperations ResponsibilitiesGreet visitors and vendors to the Foundation offices and direct them to the appropriate CCF staff member or tenant representative.Answer the phone, respond to inquiries, and answer questions.Open and distribute all incoming mail and packages.Maintain and update Excel Deposit spreadsheet.Handle general email correspondence and voicemail messages.Maintain an inventory of all supplies and mark inventory spreadsheet.Coordinate the use of Foundation conference rooms and calendars.Schedule and coordinate interviews for job candidates and follow-up as needed.Secure quotes for various facilities issues, schedule appointments with vendors as needed, and communicate with vendors on-site.Assist in preparing mailings, including mailing weekly AP and grant checks.Assist in the coordination of staff board meetings and events, including setting up meeting rooms.Provide general administrative support, including filing, copying, scanning, etc.Maintain and coordinate efforts in keeping facilities clean and organized, including copy room, server room, kitchens, conference rooms and common areas.Implement other projects and tasks as assigned by the VP of Talent Operations, Procurement Operations Manager, and Talent Operations Assistant.General ResponsibilitiesAssist donors, board members, grantees, professional advisors, and the general public in a courteous, helpful, and respectful manner.Knowledge, skills, experience, and education neededAssociate’s Degree or higher, or the equivalent combination of education, training, and experience.Must be proficient in Microsoft Office Suite.Excellent verbal, interpersonal, writing, organizational, and communication skills a must with the ability to multi-task.Must be able to work in a fast-paced professional environment with proven success in handling overlapping deadlines. Powered by Webbtree