Executive assistant estate

Executive Assistant needed for a top-ranking real estate team in Lane Miami Lakes, FL! We are in search of a self-motivated and results-driven professional who possesses a high level of personal accountability and thrives in a fast-paced environment with a lot of moving parts. The ideal team member is a customer-focused, outside-of-the-box thinker and problem solver who is always looking to find ways to improve systems and processes.This individual has a desire for growth, loves learning, and is not afraid to take initiative and get things done! They are highly organized, have extreme attention to detail, and operate with a strong sense of urgency. They understand that small business owners wear a lot of hats, and as the Executive Assistant to the team, they will too. The ideal candidate is motivated to meet this challenge and is looking to grow into a position of leadership within the team.Benefits:Performance-based bonuses eligible after 90 daysPaid Time Off (PTO)Continued education and trainingRapid growth potentialEmployer Matched Retirement Fund ContributionCompensation:$60,000 yearly DOEResponsibilities:Research, build, implement, and manage systems and processes in order to support the team’s initiatives and goalsManage all parts of the buyer and seller transaction from new contract to post-closing, adhering to deadlines and ensuring all contingencies are metMaintain accurate and compliant files for all transactionsHandle all client, agent, and affiliate communications (by phone, email, text, etc.)Responsible for all listing management and the marketing of all team listings (through brochures, flyers, social media, online marketing, etc.)Provide concierge-level service to all of our clients and affiliates (outside agents, lenders, attorneys, etc.), ensuring they have a 5-star, exceptional experience working with our teamEfficiently learn and utilize the team s current platforms and tools (Brivity, Dotloop, Paragon, Command, etc.)Maintain the database and customer relationship management (CRM) system(s)Coordinate, execute, and attend client and team eventsManage all office administrative duties for the day-to-day operation of the business - this can include delivering and picking up supplies and goods outside of the office as neededProvide assistance and support to all members of the teamHandle all team marketing, including the creation and execution of all print, mail, and email marketingManage the team’s social media channels, including creating Facebook and Instagram adsWrite blogs and other copy for the team s website and other marketing materialsContinue to take away day-to-day tasks from the Director of Operations, optimizing and organizing workflows and reducing redundanciesProduce reports and presentations as needed along with writing and recording standard operating procedures and instructional videos for the team s manualQualifications:At least 2+ years of experience as an executive assistant, or experience performing supportive dutiesPossess a high school diploma, G.E.D. or equivalentStrong desire to provide excellent customer service and a great customer experienceFriendly and professionalImpeccable organization and time management skillsExcellent attention to detail and high-level accuracy with documentsExperience handling confidential information and adhering to strict deadlines Powered by Webbtree