Excec assistant full time remote

Company Profile Note: After applying check your email inbox or spam folder for next steps. The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. This role acts as a partner to the Total Rewards leadership team, managing calendars, keeping them prepared, advising of outstanding issues and proactively following up.Your Role:Responsible for managing a heavy and complex calendar to ensure effective and proactive time management; interact with both internal and external stakeholders to anticipate scheduling conflicts and use diplomacy to resolve and prioritize issuesProactively identify scheduling conflicts and other issues; thoughtfully assess whether manage scheduling and other tasks independently, triage to the team, or escalateManage all meeting logistics, e.g., conference room reservations, AV/IT arrangements, catering, greeting guests, etc.; work with meeting participants to ensure that materials are provided in advance and print if neededManage logistics for team meetings, workshops, town halls, events and functionsProfessionally, responsively and judiciously interact with all levels of the organization, including officers and board members, as well as external investors and stakeholdersFacilitate incoming and outgoing communication ensuring it is responsive, welcoming and effective (telephone, electronic, hard copy and in-person)Develop working relationships with other assistants to facilitate information flow and scheduling processPrepare correspondence including drafting and editing employee communications, speaking points, and emailsPrepare and edit reports and presentations using Microsoft PowerPoint and ExcelManage Outlook Inbox, flagging items for follow-up, responding to emails as appropriate, and saving priority files to shared foldersPrioritize and follow up on incoming issues and concernsAssist in onboarding of new executivesAssist with project work, based on interest and abilityOrganize all domestic and international travel arrangements including complex air travel, ground transportation and hotel reservations; ensure passport and visa requirements are metPrepare expense reports and track reimbursements through Concur systemProactively collaborate with supply chain and finance teams to expedite purchase order workflows and initiate follow up when necessary to ensure deadlines are met.Rewards AdvantagesCompetitive compensation package including; Bonus Potential, Healthcare, Pension TaxSaver schemes.Learning, professional growth and development in a world recognized international environment.Access to internal external training, coaching certifications.Recognition for innovation and excellence.Opportunities to give back to the community.Meaningful work that makes a difference in the world. Powered by Webbtree