Office assistant entry level remote

Company Profile Note: After applying check your email inbox or spam folder for next steps. The Office Assistant position provides a wide range of clerical support for the Human Resources division in a fast-paced, customer-service oriented environment with high-volume workload and time-sensitive deadlines.Duties and Responsibilities:Provides clerical support, including answering incoming phone calls and visitors for the division; receiving, sorting, and processing mail; and ordering department suppliesMaintains calendars; schedules and sets up for meetingsAssists staff and the public with questions and problems by phone and in-person at the public counter; provides information about the City’s programs and proceduresTypes, proofreads, edits, and mails a variety of documents, forms, reports, letters, and general correspondenceGenerates and oversees a variety of reports, spreadsheets, and databases using multiple computer applications and softwareManages the City’s Access Device Program; inventories and tracks requests; conducts auditsProvides records management functions for the division, including creating and maintaining files, tracking records, preparing files for annual destruction, and fulfilling public records requestsProcesses and codes division invoices; assists with tracking division budget expendituresPerforms other related duties as assignedEducation and ExperienceHigh School Diploma or GED equivalentOne year of clerical support experience in a fast-paced environmentPossession of, or ability to obtain, a valid Class C California driver license may be requiredBilingual in English and Spanish is desirableAny combination of education and experience that has provided the knowledge, skills, and abilities necessary will be consideredKnowledge and AbilitiesStrong written communication skills and knowledge of basic math, business English, spelling, grammar, and punctuation rules as well as the ability to correctly proofread and edit correspondence for accuracy and relevanceStrong verbal communication skills and the ability to understand, interpret, and explain City policies, regulations, and procedures to othersStrong work ethic and the ability to appropriately handle sensitive information using professional judgment and confidentialityStrong organizational skills and the ability to manage time effectively, coordinate multiple projects simultaneously, work in an environment with constant interruptions, be flexible to changing priorities, consistently meet time-sensitive deadlines, and be flexible to changing prioritiesStrong customer service skills and the ability to provide excellent service to staff and the publicStrong interpersonal skills and the ability to build and maintain effective relationships with coworkers and the general public and be a team playerStrong computer skills and the ability to produce email, correspondence, and reports using Microsoft Outlook, Word, Excel, and PowerPointStrong file management skills and the ability to set up and maintain effective tracking and filing systemsStrong attention to detail and the ability to produce work that is both accurate and completeSelf-motivated and the ability to work both independently and as part of a cohesive work teamAbility to lift, drag, and push files, paper, and documents weighing up to 25 pounds Powered by Webbtree