Administrative assistant full time remote

Company Profile Note: After applying check your email inbox or spam folder for next steps. We are looking for a pro-active, motivated, and highly organized professional to function as an Administrative Assistant. The chosen candidate will join our team of highly skilled Admins with a targeted career path within the Administrative department. This will be a hybrid role.ResponsibilitiesMaintain the daily Out ReportEnsure office supplies and printer inks are stockedAssist in prioritizing various special meetings, team activities, merchandise distribution, and team special events (shared responsibility)Coordinate maintain new hire questionnaire surveys, emails, and swag distributionAssist with RTO procedures to welcome employees back to campus (shared responsibility)Perform regular walkthroughs of the team space/conference rooms to ensure our facilities are in good order and any needed maintenance tickets are submittedEnsure that purchase requests from the various teams are processed efficiently;Assist Facilities and IT with coordinating smaller sub-team movesAct as the backup contact for building maintenance, beautification, and facilities requestsPick up/ship mail, supplies and/or deliveries from shipping department, vendors or stores, and deliver/set up at events, meetings, and team areas. Coordinate swag giveaways, birthdays, anniversaries, team gift requests (shared responsibility)Maintain monthly team raffle contest and keep team lists and information currentAssist planning meetings, including calls across multiple time zones (shared responsibility)Build and coordinate initiatives to maintain a high level of employee experience within the studio. Handle other duties as neededRequirementsAbility to lift items weighing 25+ lbs. Experience or related experience in an Administrative RoleProficient in Microsoft Office applications: Word, Excel, PowerPoint, and OutlookOutstanding interpersonal and time-management abilitiesSelf-starting personality with the ability to balance multiple projects simultaneouslyOutstanding attention to detail as well as ability to see the big pictureAbility to act with integrity and discretion when handling confidential mattersExcellent interpersonal skillsPlusesA passion for Administration and OverwatchSkilled with Adobe programs (i.e. InDesign, Photoshop, Illustrator)Project management or event planning experience Powered by Webbtree