Full time entry level office assistant remote

Company Profile Note: After applying check your email inbox or spam folder for next steps. The Office Assistant is a full-time position with three specific areas of responsibility: administrative support to the Chief Executive Officer; administrative support to the Executive Leadership Team as well as administrative support to the Human Resources Manager.General Duties And ResponsibilitiesPrepare digital, audio-visual, and hard copy presentation materials and periodic reports using multiple software programsDraft correspondence and/or communicate directly on CEO’s behalf as requestedManage CEO contacts, office files, and other record keeping, including legal and other sensitive, confidential documentsSpecial project research, database development and management, targeted event support, and other projects as directedCEO Leadership Team Travel and Calendar ManagementHandle day to day activities of senior executives, including managing calendars for internal and external meeting requests, domestic and international travel reservations, conference calls, and other eventsManage executive team expenses including travel reimbursements and monthly credit card reconciliationDistribute meeting agendas, take notes/minutes, and distribute follow-up/action itemsAssist Human Resources Manager with governance related tasksOther duties as assignedRequirements1-2 years’ experience as a C-level Office Assistant or Senior Administrative AssistantExpert-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPointExcellent verbal and written communication skillsAbility to maintain absolute confidentialityProven ability to independently take appropriate action and make sound decisions within scope of authorityAbility to create, compose, and edit written materialsHighly organized with the ability to prioritize and track multiple ongoing tasks; exceptional attention to detailProven ability to establish and maintain effective professional relationships with all staff levels, volunteers, key executives and publicAbility to work in a fast-paced, high-pressure environment as part of a team atmosphere, including effective coordination with members of other departments Powered by Webbtree